IronProof is inspection software built specifically for heavy equipment dealers — not adapted from a car rental app. Capture photo and video evidence for rental check-ins, sales trade assessments, technical inspections, undercarriage reports, and full maintenance audits. Connected natively to your DMS, fleet system, and live telematics.
You're using a generic inspection app that treats a 90-tonne excavator the same as a pickup truck — same checklist, same fields, no understanding of what a CAT 336, a Volvo EC380, or a Liebherr R 9150 actually needs to be inspected properly.
When something goes wrong — equipment comes back damaged, a trade valuation is disputed, an undercarriage wears out faster than expected — you go looking for documentation. What you find is a paper ticket, a blurry phone photo, and nothing signed. So you write it off. Again.
Meanwhile your asset condition data lives in a completely separate system from your rental deals, your work orders, and your fleet records. Every inspection is an island.
IronProof was built from inside a dealership. It knows the difference between a paving machine and a mining drill. It knows what an undercarriage inspection requires. And it writes directly to the records your team already works in — no exports, no integrations to maintain, no data re-entry.
Built for Every Handoff
Record360 does rental check-in and check-out. IronProof does everything your dealership actually needs — six distinct inspection types, each with configurable templates tailored to asset class, equipment category, and your own workflows.
Document condition at every handoff. Timestamped, photo-documented, customer e-signed. Disputes end before they start — your team has the evidence, not an argument.
Capture a structured condition assessment at trade-in. Photos, damage notes, and valuation-relevant fields tied directly to the trade deal in your DMS. Walk the machine once. Never chase paperwork again.
Full system-by-system technical review for pre-sale, PDI, or fleet assessment. Configurable by machine type and manufacturer — not a generic checklist that ignores what actually matters on a 50-tonne hydraulic excavator.
Dedicated undercarriage wear tracking with component-level measurements — sprockets, track links, idlers, rollers — with wear percentage and recommended action at each point. The inspection your service team needs, built in.
Structured pre- and post-service condition capture. Inspection findings trigger work orders directly in your DMS. Nothing falls through the cracks between the field and the shop.
Daily operator checks, safety audits, and compliance documentation with mandatory sign-off before equipment leaves the yard. Full audit trail, timestamped, tied to the operator's credentials.
Specific to the Machine
Generic inspection apps use the same checklist for a compact utility loader as a 200-tonne mining truck. IronProof ships with templates calibrated to the equipment categories your dealers work with — and a user-defined template builder for anything else.
Excavators, dozers, motor graders, compactors
Pavers, milling machines, rollers, material transfer vehicles
Underground loaders, mining trucks, longwall equipment
Cranes, aerial work platforms, telehandlers, boom lifts
Feller bunchers, forwarders, harvesters, skidders
Wheel loaders, articulated dump trucks, scrapers, motor scrapers
Don't see your category? IronProof's user-defined template system lets you build any inspection form from scratch — custom fields, required photo points, conditional logic, and mandatory sign-off steps. If your team inspects it, IronProof can be built to match.
Your Inspections, Your Rules
No two dealerships inspect the same way. No two machine types need the same checklist. IronProof's template builder lets you create inspection forms from scratch or customize any existing template:
A Cat 374 gets a different inspection than a Volvo EC380 — without anyone having to remember which form to use. The system handles routing automatically based on the asset record in your DMS.
Connected to Your Ecosystem
IronProof isn't a standalone app you export to or sync manually. It's embedded in your operational stack. Inspection results write directly to your DMS records, fleet data, and live equipment location — in real time.
Inspection findings write directly to asset records, rental deals, and work orders inside Vizybility. A failed component on a maintenance inspection opens a work order automatically. A trade inspection links directly to the sales deal. No export. No re-entry. No gap between field and office.
Full bidirectional sync with IntelliDealer. Asset data, customer records, and inspection history stay in sync across your DMS and IronProof without manual reconciliation. Built for dealers running CDK as their primary DMS.
Connect IronProof to your DIS Fleet data for full asset lifecycle visibility. Fleet status, service history, and inspection records unified in one view — every inspection tied to the machine's complete record.
Know exactly where every machine is before you inspect it. IronProof pulls live location data from your telematics provider, shows each asset on a map, and gives your technician turn-by-turn directions to the yard or job site. Confirm the machine you're standing next to is the machine you're supposed to inspect — before you start.
The Math Is Simple
When inspections are inconsistent or undocumented, damage disputes turn into write-offs. Here's what that costs a typical equipment dealership:
| Industry average | |
|---|---|
| Return inspections showing damage | 5% of fleet handoffs |
| Damage that goes unrecovered | 40% (no documentation = no claim) |
| Average heavy equipment damage claim | $3,400 |
| Cost per return inspection without documentation | $27.20 in lost recovery |
For a dealership with 500 annual handoffs, that's $13,600 in unrecovered damage every year — conservatively. Dealers with higher-value assets or larger fleets recover significantly more once inspection documentation is airtight.
Figures based on heavy equipment rental industry averages. Actual results vary by fleet size and asset type.
Honest Comparison
| Feature | Paper | Record360 | IronProof |
|---|---|---|---|
| Photo & video evidence | |||
| Customer e-signature | |||
| Rental inspection | |||
| Sales trade inspection | |||
| Technical inspection | |||
| Undercarriage inspection | |||
| Maintenance inspection | |||
| Equipment-specific templates | |||
| User-defined template builder | Partial | ||
| Native DMS integration | |||
| Work order trigger from inspection | |||
| Live telematics + machine location | |||
| IntelliDealer / DIS Fleet integration |
Inspection software built for heavy equipment dealers — see it on your assets.
Currently, IronProof is a module within the Vizybility DMS platform and the IntelliDealer and DIS Fleet ecosystems. That native integration is the core advantage — inspection results flow directly into your asset records, work orders, and rental deals without middleware or manual re-entry. Contact us to discuss which integration path fits your DMS.
Book a 30-minute demo and see IronProof running against your asset types and inspection workflows.
IronProof is inspection software built for heavy equipment dealers — capture photo and video evidence across every inspection type and write it straight to your DMS, fleet system, and live telematics.
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See IronProof running against your asset types and inspection workflows. Fill out the form and our team will set up a 30-minute walkthrough.
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